Privacy Policy

This Statement of Privacy applies to and Virginia Fertility & IVF and governs data collection and usage. For the purposes of this Privacy Policy, unless otherwise noted, all references to Virginia Fertility & IVF include and Virginia Fertility & IVF. The Virginia Fertility & IVF website is an informational site. By using the Virginia Fertility & IVF website, you consent to the data practices described in this statement.

A privacy notice pursuant to the Health Insurance Portability and Accountability Act of 1996 (“HIPAA”) is made available at the time any prospective or actual patient first receives services from a member of Virginia Fertility & IVF. More information about our office privacy policies is available on our page, Practice Privacy Policy

Who we are

Our website address is:

What personal data we collect and why we collect it

In order to better provide you with products and services offered on our Site, Virginia Fertility & IVF may collect personally identifiable information, such as your:

  • First and Last Name
  • E-mail Address

Please keep in mind that if you directly disclose personally identifiable information or personally sensitive data through Virginia Fertility & IVF public message boards, this information may be collected and used by others.

We do not collect any personal information about you unless you voluntarily provide it to us. However, you may be required to provide certain personal information to us when you elect to use certain products or services available on the Site. These may include: (a) registering for an account on our Site; (b) entering a sweepstakes or contest sponsored by us or one of our partners; (c) signing up for special offers from selected third parties; (d) sending us an email message; (e) submitting your credit card or other payment information when ordering and purchasing products and services on our Site. To wit, we will use your information for, but not limited to, communicating with you in relation to services and/or products you have requested from us. We also may gather additional personal or non-personal information in the future.

This information may be used to understand your needs and provide you with a better service, and in particular for the following reasons:

  • Online Appointment requests.
  • Internal record keeping.
  • Virginia Fertility & IVF may use the information to improve our products and services.
  • Virginia Fertility & IVF may periodically send promotional email about new products, special offers or other information which we think you may find interesting using the email address which you have provided.
  • From time to time, Virginia Fertility & IVF may also use your information to contact you for market research purposes. We may contact you by email, phone, fax or mail.
  • Virginia Fertility & IVF may use the information to customize the website according to your interests.
  • Virginia Fertility & IVF does not sell, rent or lease its customer lists to third parties.


Comments are not enabled on this website


If you upload images to the website, you should avoid uploading images with embedded location data (EXIF GPS) included. Visitors to the website can download and extract any location data from images on the website.

Contact forms

Contact forms enable us to collect data in order to communicate with you. When you submit your information via our contact form we maintain a copy of that data in our database for 3 weeks.

Google Enabled Technology – Analytics

Our website has enabled Google technology, including Google Analytics Advertising and AdSense. Read how Google uses data from our site, how you can control the information sent to Google, etc.


Cookies enable us to identify your device. We set temporary (known as session cookies) and permanent (known as persistent cookies) cookies for a number of reasons, including to enhance the functionality of our website and application by storing your preferences and personalizing your experience. We also set cookies to provide us with analytical information to improve the performance of our website and applications to provide you with a better user experience.

Our website uses various Google technologies to collect and store information when you visit our website or click on an ad that may include using cookies or similar technologies to identify your browser or device. We also use these technologies to collect and store information when you interact with advertising services. Google Analytics product helps businesses and site owners analyze the traffic to their websites and apps. Check out Google Analytics’ currently available opt-outs for the web.

How information sent by your browser is used

When you visit our website that uses Google technologies, we may use the information we receive to, for example:
• Review Google reports of website activity
• Help us understand how our visitors engage with our site
• Improve your website experience

Revoke web browser cookies

If you don’t want to receive cookies, you can modify your browser so that it notifies you when cookies are sent to it or you can refuse cookies altogether. You can also delete cookies that have already been set.

If you wish to restrict or block web browser cookies which are set on your device you can do this through your browser settings; the Help function within your browser should tell you how. Alternatively, you may wish to visit, which contains comprehensive information on how to do this on a wide variety of desktop browsers.

Our website and application does work without cookies, but you will lose some features and functionality if you choose to disable cookies.

Do Not Track (DNT) browser setting

DNT is a feature offered by some browsers which, when enabled, sends a signal to websites to request that your browsing is not tracked, such as by third party ad networks, social networks and analytic companies. We currently do not respond to DNT requests, however, you may opt-out of tracking on our website by deleting your web browser cookies.

Who we share your data with

Virginia Fertility & IVF may share data with trusted partners to help perform statistical analysis, send you email or postal mail, provide customer support, or arrange for deliveries. All such third parties are prohibited from using your personal information except to provide these services to Virginia Fertility & IVF, and they are required to maintain the confidentiality of your information.

Virginia Fertility & IVF does not sell, rent or lease its customer lists to third parties.

What rights you have over your data

You can request that we erase any personal data we hold about you. This does not include any data we are obliged to keep for administrative, legal, or security purposes.

Where we send your data

Visitor contact form submission are checked through an automated spam detection service.


This website contains links to other sites. Please be aware that we are not responsible for the content or privacy practices of such other sites. We encourage our users to be aware when they leave our site and to read the privacy statements of any other site that collects personally identifiable information.

We are committed to ensuring that your information is secure. In order to prevent unauthorized access or disclosure we have put in place suitable physical, electronic and managerial procedures to safeguard and secure the information we collect online.

Security of your Personal Information

Virginia Fertility & IVF secures your personal information from unauthorized access, use, or disclosure. Virginia Fertility & IVF uses the following methods for this purpose:

  • SSL Protocol

When personal information (such as a credit card number) is transmitted to other websites, it is protected through the use of encryption, such as the Secure Sockets Layer (SSL) protocol.

Virginia Fertility & IVF strives to take appropriate security measures to protect against unauthorized access to or alteration of your personal information. Unfortunately, no data transmission over the Internet or any wireless network can be guaranteed to be 100% secure. As a result, while we strive to protect your personal information, you acknowledge that: (a) there are security and privacy limitations inherent to the Internet which are beyond our control; and (b) security, integrity, and privacy of any and all information and data exchanged between you and us through this Site cannot be guaranteed.

Children Under Thirteen

Virginia Fertility & IVF does not knowingly collect personally identifiable information from children under the age of thirteen. If you are under the age of thirteen, you must ask your parent or guardian for permission to use this website.

Links to other websites

Our website may contain links to enable you to visit other websites of interest easily. However, once you have used these links to leave our site, you should note that we do not have any control over that other website. Therefore, we cannot be responsible for the protection and privacy of any information which you provide whilst visiting such sites and such sites are not governed by this privacy statement. You should exercise caution and look at the privacy statement applicable to the website in question.

External Data Storage Sites

Virginia Fertility & IVF may store your data on servers provided by third party hosting vendors with whom we have contracted.

Social Media Policy

Everyone uses social media these days and Virginia Fertility & IVFis no exception. We have a Facebook page, an Instagram account, and are planning other social media engagements soon. We encourage to you read, share and interact with us on these sites. Before you post, please make sure you read our social media disclaimer below.

We welcome and encourage open discussion on Virginia Fertility & IVF’s social media sites – including but not limited to our blogs, Facebook, Twitter, Instagram pages and online story-sharing forums – and look forward to your comments. We do make reasonable efforts to monitor participation to ensure that visitors stay on topic, are courteous and avoid making offensive comments. Please remember that information posted on any of our social media platforms shouldn’t be considered medical advice and shouldn’t replace a consultation with your health care professional.

Please be aware that once you post something online, there’s the potential for many people to read your words, even years from now. As a result, we suggest that you exercise caution when posting medical information on any of our social media sites and that you not disclose personally identifiable information like your location, medical record number, financial information, etc.

Please note that Virginia Fertility & IVFreserves the right to:

  • Edit comments for content
  • Remove off-topic contributions
  • Delete offensive comments and attacks
  • Block offensive contributors
  • Delete spam and suspected spam

Virginia Fertility & IVF is not responsible for the content of any comments or responses posted to any web site or social media site. Please contact your healthcare provider for specific medical advice and/or treatment recommendations. Call 911 in the case of any emergency.

If you have a complaint as a patient:

There is a complaint procedure in which patients may participate without fear of jeopardizing their care. If you have concerns or complaints about any part of your care at Virginia Fertility & IVF, please feel free to speak with any manager or staff member on the unit or in your clinic.

You may also contact:
Jody Halloran, Practice Manager
[email protected]

If you are an employee or an affiliate of Virginia Fertility & IVF, please refer to applicable policies and procedures. Virginia Fertility & IVFemployees and affiliates should review our policy for staff and affiliates. If you have questions about Virginia Fertility & IVF’s social media activities, please contact us at the above correspondence.

For the detailed, legal version of this disclaimer, please see below:

The opinions and or views expressed on Virginia Fertility & IVF’s social media platforms, including, but not limited to, our blogs, Facebook, Twitter and Instagram accounts, represent the thoughts of individuals and online communities, and not those necessarily of Virginia Fertility & IVFor any of its corporate affiliates or any of their respective officers, employees, medical staff or members of its respective board of directors. The opinions and views expressed on these pages do not in any way reflect the views of the site they are posted on, other sites affiliated with the site, the staff involved with maintaining the site or any members of the site.

Virginia Fertility & IVF makes reasonable efforts to monitor and/or moderate content posted on its social media platforms, but we do not moderate all comments and cannot always respond in a timely manner to online requests for information.

Virginia Fertility & IVF reserves the sole right to review, edit and/or delete any comments it deems are inappropriate. Comments including but not limited to the following may be deleted or edited by the moderators:

  • Abusive or hurtful comments directed toward another individual author or content creator
  • Off-topic and redundant comments (this includes promotion of events, groups, pages, websites, organizations and programs not related to, approved by, or affiliated with Virginia Fertility & IVF)
  • Comments that use foul language or “hate speech” (for example, including but not limited to racial, ethnic or gender bashing language)
  • Personal attacks or defamatory statements or comments (i.e., making negative personal or untrue comments about an author), instead of just criticizing his/her posting, opinion or comments
  • Comments/photos/video that violate the privacy of patients and their families

Information posted on one of our sites is not intended to be medical advice and should not be considered medical advice, nor is it intended to replace consultation with a qualified physician or other healthcare provider. Links to other websites from Virginia Fertility & IVF’s social media sites are provided as a service to readers, but such linkage does not constitute endorsement of those sites by Virginia Fertility & IVF, and as such we are not responsible for the content of external websites.

By submitting content to any of Virginia Fertility & IVF’s social media sites, you understand and acknowledge that this information is available to the public, and that Virginia Fertility & IVFmay use this information for internal and external promotional purposes and fundraising purposes. Please note that other participants may use your posted information beyond the control of Virginia Fertility & IVF. If you do not wish to have the information you have made available via this site used, published, copied and/or reprinted, please do not post on this page.

Changes to this Statement

Virginia Fertility & IVF reserves the right to change this Privacy Policy from time to time. We will notify you about significant changes in the way we treat personal information by sending a notice to the primary email address specified in your account, by placing a prominent notice on our site, and/or by updating any privacy information on this page. Your continued use of the Site and/or Services available through this Site after such modifications will constitute your: (a) acknowledgment of the modified Privacy Policy; and (b) agreement to abide and be bound by that Policy.


If you have any concerns or questions with respect to any matter covered by this Privacy Policy, you may contact Virginia Fertility & IVF at:

Last updated: May 20, 2022

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